Sample Email For Sending Quote To Client
When you are running a business, sending quotes to clients is an essential part of the process. It is vital to make sure that your quote is professional, clear and concise. A well-written quote can impress a potential client and increase the chances of them choosing your business. In this article, we will discuss how to write a sample email for sending a quote to a client.
Subject Line
The subject line of your email should be clear and informative. It should summarize the main point of your email. For example, if you are sending a quote for website design services, your subject line could be "Website Design Quote for ABC Company". This will help the client to quickly understand the purpose of your email.
Greeting
Start your email with a proper greeting. If you know the client's name, address them by their first name. If not, you can use a more general greeting like "Dear Client". This will help to create a more personal connection with the client.
Introduction
In the introduction of your email, you should briefly introduce yourself and your business. This will give the client some background information about who they are dealing with. You can also mention how you came to know about the client's business.
Quote Details
The main body of your email should contain the details of the quote. Start by thanking the client for their interest in your services. Then, provide a brief overview of the services you will be providing. Make sure to be specific about what is included and what is not included in the quote. This will help to avoid any misunderstandings later on.
Pricing
The pricing section of your quote should be clear and easy to understand. Break down the costs for each service you are providing. If there are any discounts or special offers, mention them here. It is also a good idea to include payment terms and conditions, such as the payment schedule and any late payment fees.
Delivery Timeframe
The delivery timeframe is an important aspect of your quote. Let the client know how long it will take for you to complete the project. If there are any factors that could affect the delivery time, such as additional revisions or changes in the scope of work, make sure to mention them here.
Call To Action
End your email with a clear call to action. Let the client know what they need to do next. For example, you could ask them to sign and return the quote, or to contact you if they have any questions. Make sure to provide your contact information so that the client can easily get in touch with you.
Closing
End your email with a professional closing. You can use phrases like "Best Regards" or "Sincerely" followed by your name and business contact information.
Sample Email For Sending Quote To Client
Here is a sample email for sending a quote to a client:
Subject: Website Design Quote for ABC Company
Dear John,
Thank you for expressing interest in our website design services. I am excited to work with you and create a beautiful website for your business.
As per our discussion, I am sending you a quote for the website design project. The quote includes the following services:
- Custom website design
- Content creation and optimization
- Responsive design for mobile devices
- Search engine optimization
The total cost for these services is $5,000. We are offering a 10% discount to new clients, which brings the total cost down to $4,500. The payment schedule is as follows:
- 50% due upon signing of the contract
- 25% due upon completion of the design phase
- 25% due upon completion of the development phase
The estimated delivery timeframe for this project is 6-8 weeks. Please note that any additional revisions or changes in the scope of work may affect the delivery time.
If you have any questions or concerns, please do not hesitate to contact me. I am always available to discuss the project further.
To proceed with the project, please sign and return the quote by email or fax. Once we receive the signed quote and the first payment, we will start working on your website immediately.
Best Regards,
Jane Doe
ABC Company
123 Main Street
Anytown, USA 12345
Phone: 555-555-5555
Email: jane@abccompany.com